How to Make Your Communication Effective

PAIBOC is a composition of Purpose, Audience, Information, Benefits, Objections, and Context.

P= Purpose

A= Audience

I= Information

B= Benefits

O= Objections

C= Context

It is a framework used to analyse and plan communication strategies. The PAIBOC questions include the following:

• What is the purpose of your communication?

• Who is your audience?

• What information do you need to convey?

• What benefits will your audience gain from your message?

• What objections might your audience have to your message?

• How does the context affect audience response?

PAIBOC questions may depend on the specific communication and its purpose. But generally, understanding the audience and their needs is crucial. There may be limitations to using the PAIBOC framework. Such as a lack of flexibility or the possibility of overlooking important factors that are not included in the framework.

PAIBOC stands for Purpose, Audience, Information, Benefits, Objections, and Context.

Purpose

It refers to the reason for creating the communication and the goal or objective that needs to be achieved. Before designing the message, ask yourself questions related to the purpose of writing/speaking. What exactly do you want your reader/listener to know, think, or do? What image of yourself and your organization do you want to convey? What must this message do to solve organizational problems? “What is the purpose of your communication?”.

Audience

It refers to the intended audience for the communication and their characteristics and needs. In Simple we can say that Know your audience before designing the message. How do the members of your audience differ from each other? What is the level of knowledge and information of the audience members? What are the needs of the audience members? How will the audience members respond to your message? Who is your audience?”.

Information

It refers to the main messages which need to be communicated. Make a list of points that must be included and emphasized in the message. Then, check whether the drafted message includes those points or not. It involves this question “What information do you need to convey?”

Benefits

It refers to the positive impact the message will have on the audience and the benefits of the communication. Develop reasons behind your decision and the logic behind your argument. Convey possible benefits to readers. It involves this question “What benefits will your audience gain from your message?”

Objections

It refers to the concerns or complaints the audience might have and how they can be addressed in the communication. Anticipate objections that your reader(s) may have. It involves this question “What objections might your audience have to your message?”

Context

It refers to the external factors that may affect how the message is received and the context of the communication. In simple, we can say that Think about the context and how it will affect the reader’s response.

Consider your relationship with the reader, morale in the organization, the economy, the time of year, and any special circumstances. It involves this question “How does the context affect audience response?”

Yes, PAIBOC is a framework that can be applied to technical writing by considering the specific audience and their needs. The purpose of the communication, and the technical information that needs to be conveyed using this technique.

PAIBOC is used just to create marketing materials, write speeches, and develop training materials. Yes, it can be applied to all types of communication, including verbal communication and non-technical writing.

To make your message effective, you need to consider your purpose, audience, information, benefits, objections, and context. By doing so, you can ensure that your message will be well-received and achieve the desired outcome.